Case Study | BEAT81

Client

Industry

Fitness Tech

Website

BEAT81 needed to keep employee data consistent across Leapsome and Quinyx without adding manual work to daily HR operations. Coding Partners built a lightweight integration service that automates onboarding, employee updates, and offboarding for operational roles such as Front of House, Studio Managers, and Shift Leads. The service receives Leapsome webhook events, maps the required employee attributes, and updates Quinyx through its SOAP API, creating a reliable connection between HR data and workforce management.

The Challenge

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BEAT81 needed a reliable way to keep employee data consistent across Leapsome and Quinyx.

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The process had to cover the full employee lifecycle:

New employees signing their contract in Leapsome had to be created in Quinyx.
Employee profile changes, including manager and cost center updates, had to be reflected automatically.
Offboarded employees had to be updated in Quinyx and set to Passive.
Missing required data or failed syncs had to be visible to the operations team.
Temporary Quinyx issues had to be handled without breaking the whole process.

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The challenge was not just connecting two systems. The integration had to be dependable enough for daily HR and workforce operations.

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The Solution

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Coding Partners built a lightweight integration service that connects Leapsome with Quinyx and automates key employee lifecycle processes for BEAT81.

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The service receives webhook events from Leapsome, processes employee changes, maps the required data fields, and updates the corresponding employee records in Quinyx through its SOAP API.

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What we delivered:

Secure Leapsome webhook endpoint• Employee onboarding, update, and offboarding logic.
Quinyx SOAP API integration.
Role, site, cost center, manager, and status mapping.
Deployment on Google Cloud Run inside BEAT81’s GCP environment.
Structured logging for every sync attempt.
In-memory retries for temporary Quinyx failures.
Email alerts for failed syncs or missing required data.
Local testing setup with sample webhook payloads.
README and operational runbook for maintenance and troubleshooting.

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The result is a simple, reliable integration layer that keeps HR and workforce data aligned without adding unnecessary operational complexity.

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The Results

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BEAT81 received a reliable integration foundation for synchronizing employee lifecycle data between Leapsome and Quinyx.

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The integration helps the team:

Reduce manual updates between HR and workforce systems.
Create employees in Quinyx faster after contract signing.
Keep role, site, cost center, manager, and status data consistent.
Make offboarding cleaner by automatically setting employees to Passive.
Detect failed syncs or missing data through logging and email alerts.
Maintain the system more easily with local testing support and documentation.

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Instead of manually keeping two systems aligned, BEAT81 now has a lightweight automation layer built for reliability, visibility, and long-term maintainability.

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Vitalii Lutskyi
Operating Partner

BEAT81 - Employee Data Integration Between Leapsome and Quinyx

Automating employee onboarding, updates, and offboarding between Leapsome and Quinyx

The Challenge

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